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If you've ever planned (or are planning) a major event like a wedding, you've doubtless heard of save the dates. But did you know that they're a relatively new concept on the party scene (by new, we mean within the last 20 years!)? Considering how busy everyone is and how much planning goes into an occasion like a wedding, we think the save the date is the best thing to happen to the wedding industry since cake. These simple cards serve as a heads-up for your friends and family, allowing them to mark their calendars and make necessary arrangements to attend your big day. Sending a save the date is relatively easy—especially if you use a digital save the date invitation from Evite—but to ensure proper timing and etiquette, here's a guide on when and how to send save the dates for your wedding or event.
A save the date is a preliminary announcement sent to your desired guest list before you send the formal wedding invitations. It includes key details such as the event date, city and state, and lets your recipients know to reserve your chosen date on their calendars. While save the dates are commonly associated with weddings, they can also be used for other milestone events, such as anniversaries, birthdays or corporate gatherings. Basically, if it's an important event and you want to ensure your dream guest list can make plans to attend, sending a save the date can help make it happen!
Short answer: No. Long answer: Sending save the dates is considered a thoughtful gesture, especially for events with a considerable guest list or when planning a destination wedding. They give your friends and family ample time to make travel plans, book accommodations and ensure they can be present to celebrate with you. So while they aren't mandatory, they definitely make planning easier for everyone involved and help achieve your ultimate goal: being surrounded by your loved ones on your big day!
"How early should you send save the dates?" is a common (and excellent) question to ask. Generally, it's advisable to send save the dates about six to eight months before the wedding or event. This timing allows guests to mark their calendars and make any necessary travel arrangements, particularly if they need to plan around work or school schedules. Four to six months before the wedding ceremony is also acceptable, but remember—the early bird gets the dream guest list! For destination weddings or events that require more extensive travel plans or take place during peak travel times like the holidays, consider sending save the dates up to a year in advance to ensure your family and friends can attend.
If your wedding or event is more than a year away, it's best to hold off on sending save-the-dates until you have finalized your wedding date and venue. Plus, sending save the dates too far in advance can lead to confusion or even forgotten commitments as plans are more likely to change over a long period of time. Remember—it's not like a dentist appointment where you can opt to reschedule as the date approaches!
Along with your names (or event name if it's a business event), the save-the-date should prominently display the event date and the city and state where the wedding or event will take place. Long story short—keep it simple and to the point. You can also add a brief message expressing your joy and a reminder that formal invitations will follow. If you have a wedding website, consider including this to allow guests to find more information about the upcoming celebration and get excited!
Save the dates should be sent to all family members, close friends and anyone else you wish to attend your wedding or event. Essentially, anyone who will receive an invitation later should receive a save the date. It's very important to compile an accurate guest list before sending out save the dates to avoid any omissions or miscommunications later on. If they receive a save the date, they will expect a formal invitation later on, so make sure your guest list is final before sending out the save the dates.
While it's not necessary for the save the date to perfectly match the wedding invitation, most couples prefer to maintain a consistent theme or design throughout their wedding stationery. This creates a cohesive and visually appealing experience for your guests from the initial save the date to the final wedding invitation. Evite offers a plethora of wedding suites featuring designs for save the dates, bridal showers, wedding ceremonies, receptions and even thank you eCards. However, if you haven't yet decided on your final wedding invitation theme, we recommend still sending out your save the dates in a timely manner as the most important thing is to get the word out to your prospective guests that they made the cut. In this scenario, opt for a save the date design that still fits the vibe of what you're thinking of for the wedding invitation or one that goes with anything. A save the date personalized with a photo is a great choice!
Firstly, ensure you have confirmed your wedding date and venue, as this information is crucial for the save the date cards. While you can always update the details on your paperless Evite save the date, your guests may not be able to change their plans quite as easily! Additionally, if you have engagement photos you would like to incorporate, make sure you have them ready before designing your save the date cards.
It's important to remember that save the dates are not wedding invites. They are simply a way to give your loved ones a heads-up about your event and allow them to make initial arrangements. Again, it's essential to only send save the dates to those you are sure will receive a formal wedding invitation. So don't forget to send your actual wedding invitations with all of your big day's details for guests to RSVP to. Once you're ready to send your wedding invitations, check out Evite's guide to wedding invitation wording and formatting for everything you need to know about crafting the perfect invitation!
Okay, now that we've discussed the necessary save the date details and etiquette, it's time to talk about how much fun a save the date is to create! Think about it—your save the date is likely your first chance to share your wedding or event vision with your guests, so don't let that opportunity pass you by. Your chosen design can truly set the tone for your big day, so think about what you want it to say visually.
Put those romantic engagement photos to good use!
Two wedding themes that will never go away: monograms and florals.
Keep it simple, sophisticated and chic.
Tropical paradise or scenic desert landscape, there’s a design to match!
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Solidify your status as the fun couple.
Developed hand-in-hand with community organizers, PTA presidents, parents and teachers, Evite's signup sheets are designed to make organizing volunteers a breeze. Here are a few ways SignUp Sheets are different than other signup tools:
Choose Evite SignUp Sheets for the easiest, most streamlined way to get volunteers and signups for your next event!
Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.
Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer!
Long story short, SignUp Sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.
Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:
When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:
When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!
Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!
Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:
With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.
