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Winter wonderland party guide

Christmas ornament on a branch.

Dreaming of a white Christmas? You’re in luck — here’s our winter wonderland party guide.

Invitations

Start creating your winter wonderland by sending an Evite invitation to your guests, like this "Winter Landscape" invitation or “A Winter Wonderland” invitation. Explore our Holiday invitation gallery for more designs.

Decorations

Set your table in winter white with dazzling silver accents. Silver candles, placemats and napkins add drama to even the plainest white plates and serving bowls. A vase of white flowers and a delicate sprinkling of fake snow down the center of the table add the finishing touches.

Wrap twinkle lights in white tulle and drape over a window frame like soft, snowy curtains. Tie back the tulle with a snowflake ornament or white satin ribbon. Place evergreen-scented candles by your entryway to set the scene as guests arrive.

Little extras

One or two special touches will make your party light up a dark winter night. Some ideas:

  • Give guests a small party favor as they leave. It can be as simple as a white gift bag or satin pouch with a holiday card, votive candle and white chocolate truffles tucked inside.
  • Serve a signature drink, like sparkling wine with a splash of Goldschläger Cinnamon Schnapps. This cinnamon liquor dresses up your bubbly with holiday spiciness and 24-karat-gold flakes.
  • Arrange for a group of children carolers to come by and sing holiday songs.

Activities

Organize a gift exchange! A simple gift swap is always a good choice, or you can opt for a classic Secret Santa or White Elephant.

In the spirit of the holiday season, encourage guests to make a donation to charity. Create a donation table in a low-traffic area, and set out bowls marked with names of pre-picked charities. Put out pens and small envelopes so guests can contribute discreetly. You can also raise funds for a cause of your choice right on your invitation.

Up for a kitschy twist on the usual holiday tunes? Two words: karaoke caroling.

Food

Set up a decadent raw bar with oysters and pots of caviar displayed in a large silver bowl filled with ice. Set toast points for the caviar and assorted sauces for the oysters in small bowls alongside.

Risotto is a perfect dish for a winter wonderland with its white, pillowy appearance and its warm, creamy consistency. Try serving your risotto in individual (and edible!) Parmesan cups. To make, scoop a spoonful of grated Parmesan cheese onto a lined baking sheet. Bake 10 minutes until each scoop melts into a lacy disk. Push each disk into muffin cups until it cools and holds the shape of a small cup.

Dreaming of a white dessert? Think white chocolate fondue and cupcakes topped with white icing and flaked coconut.

Stack mini popcorn balls like snowballs for a fun, seasonal party snack.

Drinks

Peppermintinis

  • 3 parts vodka
  • 1 part crème de menthe

Fill a shaker with ice, then add ingredients. Shake, strain into martini glasses, then garnish with a mini candy cane.

For a non-alcoholic alternative, make hot chocolate. Whip up an extra-rich batch of your favorite hot chocolate, and pour in a highball glass. Garnish with a mint sprig.

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What is a signup sheet?

Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.

Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer! 

Long story short, signup sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.

How do I create a signup sheet?

Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:

  1. Go to Evite SignUp Sheets and choose the template that best fits your needs. Evite offers multiple signup sheet templates perfect for every occasion, including:some text
    • Signup sheets for standalone events (without different time slots), perfect for when you’re organizing a class party, potluck or end-of-season party.
    • Signup sheets for recurring or multi-day events (without different time slots), perfect for when you’re organizing a meal train, post-game snack duty or during appreciation week.
    • Signup sheets for single or multiple day events (with time slots), perfect for when you’re organizing concession stand volunteers, fundraisers and parent-teacher conferences.
  1. After selecting your sheet template, create a title for your signup sheet and add the date, the location, the time (if applicable), who the organizer is, the organizer’s phone number or email and an optional note describing the event to your volunteers. You can also change your signup sheet background and title image if you wish!
  1. Next, create slots for your signup sheet. If you aren’t logged into your account, you will need to do so at this point, but luckily, you can use your existing Evite account (no need to create yet another login!). What you’ll include here will depend on what your event needs, but you can include a list of what’s needed (along with optional descriptions), how many volunteers are needed, and dates and times.
  1. After creating your slots, you can then add a wish list from any retailer or include supply suggestions from Evite’s retailer partners. These are to help your volunteers find and purchase supplies quickly and easily.
  1. Finally, review your sheet, copy your shareable link and send it out to everyone on your list! Every time a volunteer signs up for a slot on your signup sheet, Evite will email you. We will also send reminders to you and your volunteers before your event so no one will forget about it, and we’ll even let volunteers know if you remove their slot or cancel your event sheet so you don’t have to!

What information should be included on a signup sheet?

When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:

  1. A title for your signup sheet. Tip: Aim to keep your signup sheet title concise but clear. You want volunteers to read it and have a general understanding of what your event is about, and also make it easy for them to look for later if they need to reference your sheet again. You have the option to include a more descriptive note in a different field about your event, so save the more in-depth details for that!
  1. When and where the event is taking place. 
  1. The organizer’s name and phone number.
  1. Slots for volunteers to choose from. Once you choose the SignUp Sheets template that fits the occasion, the slots you’ll need for your sheet will be right there and ready for you to add the relevant info, such as dates, times, items to bring and tasks to complete. 

When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!

Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!

What are the benefits of using a signup sheet template?

Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:

  • A 100% free experience (no subscriptions required!).
  • Shareable links for quick and easy sharing.
  • No need to create another login—you can use your existing Evite account.
  • The option to add a wish list to help your volunteers out.
  • Automatic reminders—we’ll remind everyone on your behalf.
  • An easy-to-use experience with eye-catching guided templates.
  • Clean, modern designs with no pop-up ads.

With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.

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