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There’s so much to love about Easter egg hunts: the colorful eggs, the creative hiding spots, the opportunity to gather candy galore! (For the kiddos, that last one rings especially true!) If you’re planning an Easter egg hunt this year, you’re probably trying to figure out how to pull off a fun and smooth event that’ll give your little ones a truly memorable experience.
We’ll let you in on a secret: Pulling off an epic Easter egg hunt is a total breeze if you know a few tricks of the trade! From choosing the right location for your egg hunt to filling your eggs with the right treats, we’re here with all the top intel on Easter egg hunt planning. Plus, we’ve even included a few fun twists on the classic egg hunt you might consider trying out at your party this year!
So without further ado, let’s hop to it!
Location
When planning your Easter egg hunt, one of the most important pieces to figure out is where you’ll be hosting it! Common locations include residential backyards, local parks or on church grounds.
Key things to consider when choosing your location:
- Is there plenty of room?
- Are there ample hiding places?
- Is the space kiddo-friendly?
- Can it accommodate the number of people I’m inviting?
Decor
While the egg hunt is the main event, the way you choose to decorate your space can help create a festive atmosphere for your guests. Consider decorating with springtimey pastels and plenty of animal imagery (hello, bunnies and chicks!). Beyond the egg hunt, you want to give your guests a memorable experience conducive to photo-ops and fun! Try hanging Easter banners indoors, setting up inflatables outside, placing cardboard signs across your lawn or backyard and offering side activities like an Easter-themed ring toss.
Our fave Easter egg hunt decorations:
- Easter Decor Pack
- Inflatable Egg Ornaments
- Easter Sack Race and Bunny Ears Set
- Bunny and Chick Photo Signs
- 8-Foot Inflatable Bunny
- Easter Ring Toss
Pro tip: Have a snack table!
All that running around might make your kiddos build up quite an appetite! Plus, parents might want something to munch on while the egg hunt participants are hard at work. That’s why it’s often a good idea to set up some sort of snack station at your Easter egg hunt. Arrange a table of small bites and finger foods, complete with on-theme tablecloths and paperware.
The invitation
Before the egg hunt comes the invitation, of course! Evite offers an egg-cellent selection of Easter invitations perfect for Easter egg hunts. With plenty of pastel chicks, colorful eggs and springtimey hues, our Easter invitations are the cutest way to gather guests for an epic egg hunt.
Our suggestion? Choose a design you adore, then use our customization tools to create something truly unique. Deck out your design with your favorite fonts, add a colorful background to make your invitation pop and personalize your envelope with all the animated stickers you can fit!
Once you’re super hoppy with your design, send it out to your party peeps via email, text or shareable link. We know getting an accurate headcount is crucial to planning how many eggs you’ll hide at your Easter egg hunt; with Evite, you’ll always be up-to-date on who’s coming with real-time RSVP tracking.
Buckets and pails
While some hosts ask guests to bring their own buckets, many hosts decide to provide bags, buckets or pails for Easter egg hunt participants to facilitate the smoothest event. As the kiddos search for eggs, they’re going to need something to hold their bounty—which is where these adorable Easter buckets come in!
Our fave Easter pails:
Hiding spots
Arguably the most important part of the Easter egg setup process, choosing great hiding spots will make the difference between a good Easter egg hunt and a totally awesome Easter egg hunt. When hiding your Easter eggs, make sure to strike a balance between easy-to-find spots and hard-to-find spots. It’s okay to have a few eggs in plain sight, but they should be balanced with some more challenging hiding spots.
P.S. Make sure to count how many eggs you hide! This will give you peace of mind during the hunt knowing you hid enough for the kiddos and it’ll help you know how many are still hidden when it’s time to clean up!
Clues (optional)
To kick your Easter egg hunt up a notch, consider making it more of a scavenger hunt by creating cryptic clues to go with each egg you hide. First, make a list of all the places you plan to hide your eggs. Think pantry, couch cushions, swingset, mailbox. Then, craft your clues around your chosen locations. And remember, a clue that rhymes is always more fun!
For this option, you’ll probably choose to hide fewer eggs than with a typical Easter egg hunt and encourage the kiddos to work together to find each egg. We recommend hiding 10–15 eggs in total. Otherwise, you’ll be sending your kiddos on quite the wild goose chase!
Note: If weather and space permits, doing an Easter egg scavenger hunt indoors and outdoors opens up so many hiding spot possibilities!
Treasure map (optional)
If you’re really feeling ambitious, consider making your own treasure maps for your Easter egg hunt! This will allow you to get more creative with your hiding spots and adds a fun twist on the classic egg hunt for the kiddos.
Similarly to the scavenger hunt option, you’re gonna want to create a list of all hiding spots ahead of time. Once you’ve decided where you’ll hide your eggs and how many you’ll hide, create a drawing of the space in which you’re having your egg hunt and start marking off egg locations!
And don’t forget to decorate your maps with exciting colors and stickers to give participants an extra fun time and a super cute keepsake.
Pro tip: No need to draw each one by hand! After making your first map, just photocopy it to get the right number of copies for your little guests.
Consider allergies
If any participants in your Easter egg hunt have allergies, you’re going to need to plan accordingly. You can either fill your eggs exclusively with allergy-friendly candies or mark eggs filled with allergen-free candy with a permanent marker or a special sticker.
What to put inside Easter eggs
The most classic Easter egg treats are definitely Easter-themed chocolates like mini eggs and bunnies. That said, it’s also super common to stuff your Easter eggs with any kid-favorite candies that’ll fit or small toys and prizes!
What you put inside your Easter eggs is largely dependent upon where you live, what the weather is like and what you think the kiddos will like! If you’re anticipating a super warm Easter, it might be best to avoid chocolates (nobody wants a melty disaster!) and opt for hard candies, lollipops and miniature toys.
Top picks for Easter egg toys and prizes:
- Easter Eggs with Squishy Toys
- Easter Eggs with Rubber Ducks
- Easter Eggs with Plush Toys
- Finger Puppets
- Animal Erasers
- Glow-in-the-Dark Temporary Tattoos
How many Easter eggs you should have
The number of eggs you prepare and hide should be dependent upon the number of children participating in the Easter egg hunt. Generally, you want to have enough eggs for each child to get 10–15 eggs. Remember, some eggs might not be found, so it’s always better to hide more eggs than you think!
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What makes Evite SignUp Sheets different from other signup tools?
Developed hand-in-hand with community organizers, PTA presidents, parents and teachers, Evite's signup sheets are designed to make organizing volunteers a breeze. Here are a few ways SignUp Sheets are different than other signup tools:
- 100% free: SignUp Sheets are free to use.
- Ad-free: No popup ads ever! Our signup sheets remain clutter-free, keeping your volunteers focused on signing up.
- No extra login required: Seamlessly use your Evite account to create and manage your signup sheets, keeping all your events in one convenient location.
- Automatic reminders and notifications: Stay on top of your event with automated reminders and notifications for you and your participants. Perfect for busy parents, teachers and anyone juggling multiple commitments.
- Customization options: Tailor your signup sheets to your specific event, whether it's a school fundraiser, potluck, volunteer opportunity or team activity. Add custom tasks, time slots and requirements for smooth coordination.
- User-friendly experience: Our intuitive interface makes creating and sharing signup sheets simple for everyone, regardless of tech experience.
- Real-time updates: Get instant notifications whenever someone signs up or makes a change, so you always know where things stand.
Choose Evite SignUp Sheets for the easiest, most streamlined way to get volunteers and signups for your next event!
What is a SignUp Sheet?
Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.
Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer!
Long story short, SignUp Sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.
How do I create a SignUp Sheet?
Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:
- Go to Evite SignUp Sheets and choose the template that best fits your needs. Evite offers multiple signup sheet templates perfect for every occasion, including:
- Signup sheets for one day events (without different time slots), perfect for when you’re organizing a class party, potluck or end-of-season party.
- Signup sheets for single or multiple day events (with time slots), perfect for when you’re organizing concession stand volunteers, fundraisers, parent-teacher conferences, meal train, post-game snack duty or during appreciation week.
- After selecting your sheet template, create a title for your signup sheet and add the date, the location, the time (if applicable), who the organizer is, the organizer’s phone number or email and an optional note describing the event to your volunteers. You can also change your signup sheet background and title image if you wish!
- Next, create slots for your signup sheet. If you aren’t logged into your account, you will need to do so at this point, but luckily, you can use your existing Evite account (no need to create yet another login!). What you’ll include here will depend on what your event needs, but you can include a list of what’s needed (along with optional descriptions), how many volunteers are needed, and dates and times.
- After creating your slots, you can then add a wish list from any retailer or include supply suggestions from Evite’s retailer partners. These are to help your volunteers find and purchase supplies quickly and easily.
- Finally, review your sheet, copy your shareable link and send it out to everyone on your list! Every time a volunteer signs up for a slot on your signup sheet, Evite will email you. We will also send reminders to you and your volunteers before your event so no one will forget about it, and we’ll even let volunteers know if you remove their slot or cancel your event sheet so you don’t have to!
What information should be included on a SignUp Sheet?
When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:
- A title for your signup sheet. Tip: Aim to keep your signup sheet title concise but clear. You want volunteers to read it and have a general understanding of what your event is about, and also make it easy for them to look for later if they need to reference your sheet again. You have the option to include a more descriptive note in a different field about your event, so save the more in-depth details for that!
- When and where the event is taking place.
- The organizer’s name and phone number.
- Slots for volunteers to choose from. Once you choose the SignUp Sheets template that fits the occasion, the slots you’ll need for your sheet will be right there and ready for you to add the relevant info, such as dates, times, items to bring and tasks to complete.
When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!
Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!
What are the benefits of using a SignUp Sheet template?
Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:
- A 100% free experience (no subscriptions required!).
- Shareable links for quick and easy sharing.
- No need to create another login—you can use your existing Evite account.
- The option to add a wish list to help your volunteers out.
- Automatic reminders—we’ll remind everyone on your behalf.
- An easy-to-use experience with eye-catching guided templates.
- Clean, modern designs with no pop-up ads.
With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.
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