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Depending on your personality, planning a party is either super fun, super stressful or both. We're here to break down the top 10 ways to prep for a party without getting overwhelmed. After all, if you're throwing a party, you should be able to enjoy it too!
The more people you invite, the more complicated you make your party and the less opportunity you’ll have to connect with each guest. Less is more: Invite close friends, a few people you’ve been meaning to reconnect with and a some people you think would mix well with everyone else.
Pick a theme (if you're going for one) and send out invites four to six weeks before a formal event or two to three weeks before a casual gathering. You’ll also want to gather ideas for the menu and decor way in advance.
Figure out how much you can spend without breaking the bank, and set a limit on food, drink, entertainment, and other party essentials. If you can’t afford to hire a caterer, consider setting up a taco bar or another easy do-it-yourself station for food.
Write down everything, from “check RSVPs” to “set up self-serve bar.” Not only does it feel really satisfying to check off to-dos, but it’s the only way to know for sure what still needs to be done.
If the thought of cleaning your house is overwhelming, hire someone to clean it before and/or after the party. If friends or family are open to helping, delegating a few responsibilities—say, picking up ice or putting out flowers—is a huge help and one less thing for you to think of!
Strategy is key here, and we recommend making dishes that can be prepped beforehand or that can reheat easily and still taste amazing. Order takeout or catering for items that round out your menu and to ease your load.
You don’t want to be shaking martinis all day, so select one drink you can make in pitchers (sangria, spiked lemonade) and stock up on plenty of beer and wine. A make-your-own cocktail set-up like a mimosa bar at brunch, with different juices to pair with champagne, is also great.
If it’s a particular size tablecloth or shade of serving tray you’re after, save yourself the hassle of driving all over town looking for something and get it delivered to your doorstep.
Music is essential at a party, and there's nothing like a playlist personally curated for your guests' tastes. Consider making a playlist specific to the party, for instance, an all-female playlist for a Galentine's Day Brunch.
Things always take longer than we expect! Whether it’s decorating, setting the table, or preparing foods that can sit overnight in the fridge, getting things done ahead of time is key. Creating the right ambiance for your party takes time, so tackle decor a couple of days before.
Developed hand-in-hand with community organizers, PTA presidents, parents and teachers, Evite's signup sheets are designed to make organizing volunteers a breeze. Here are a few ways SignUp Sheets are different than other signup tools:
Choose Evite SignUp Sheets for the easiest, most streamlined way to get volunteers and signups for your next event!
Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.
Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer!
Long story short, SignUp Sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.
Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:
When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:
When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!
Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!
Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:
With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.
