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We don’t want to make you too sentimental… but wow, they really do grow up so fast! Their first graduation?? Where did the time go? Whether you’re celebrating your little one completing pre-school or graduating from elementary school, this is such a special accomplishment — for them and for you.
In the mood to celebrate this milestone? We sure are. Here are some creative themes you can customize to fit your little one’s unique interests! Don’t forget to take some photos — they don’t stay this little forever!
For preschool and Kindergarten graduates…
“Mom, I made it”
Consider this the cutest craft party ever! Set up an interactive arts and crafts station where little ones can decorate a picture frame with their school photo or a photo you take and print at the party! This party works with any craft you like — so feel free to pick one that you’ve had saved on Pinterest for ages… or one that uses some of the random supplies you found piling up around the house!
Tots & tots
Nothing makes a party truly sizzle like toddlers and tater tots! Use this playful theme for your little spud and get ready for some serious fun. The snack part is easy — tons of tater tots, of course! But the party game is where it gets really good… bury some grocery store potatoes in an inflatable kiddie pool filled with kid-safe garden soil and let them enjoy digging for Yukon gold!
All grown up
These floral festivities are a kid fave and a total parent-pleaser. Plan a backyard or park garden party with lots of flowers as decor, and give everyone a packet of flower seeds as a party favor! Pre-make a tray of pudding dirt cups (with lots of gummy worms) to really bring the mini gardener vibe to life! Plus, in our experience, a flower crown making station is always a hit (for both kids and parents).
One smart cookie
This cookie decorating party is too sweet! Celebrate your smart cookie with a party you can set up in the comfort of your own kitchen. Invite friends over to bake from scratch or decorate pre-made cookies — depending on how hands-on you want to be. For a little something to take home, your kid will love handing out goodie bags with adorable brain-shaped erasers and extra cookies that you can buy ahead or pre-make and tie up with a ribbon!
Hot dog, you graduated!
There’s just nothing quite like a school’s out, summer’s on pool party. If your little one is too pool for school, throw them a totally festive summer BBQ with all the classics — colorful beach balls, their own lemonade stand (with a DIY cardboard sign that says “[First Name]’s Lemonade”), and loads of hot dogs! Plus, if your little one loves Mickey Mouse, you can absolutely add a darling Disney element to this party with a Mickey Mouse Invitation. Hot dog, indeed!
Class of 2037… and beyond
Jump scare — we’re in the future. If your little one’s high school graduation year is giving you *slight* sticker shock… lean into the futuristic feels with an extraterrestrial party that is totally ahead of the game. Think holographic and sparkly decor, robots and aliens everywhere, and you can even wrap your dining table in tin foil for a super silver setup. Want to get your little one involved? Ask them what snacks they think they’ll eat in the future… then try your best to recreate the creative concept they come up with!
Graduation Par-tea
They’re top of the class… so, let’s say “top of the morning” to a brunch tea party celebration. Welcome guests into a pastel palace decked out with organza draping (you can buy this by the foot and reuse it for all kinds of events — or for playing dress-up!) and tiered displays of mini sandwiches and little cookies. Then, sip to summer while guests mingle and round it all out with a “tea bag toss” game!
Our little princess is growing up
You are cordially invited to enjoy this idea for a royal graduation! Roll out the pink (or purple…or any color, really) carpet and celebrate your powerful princess. Sub traditional grad caps for grad tiaras, and let your little ones bedazzle their own paper crowns, too! Life hack… the brown paper from grocery store bags makes a great sturdy crown base for light decor and glitter galore!
For your elementary schooler…
How Far I’ll Go
What says “school’s out for summer” more than a tropical Moana themed party? If your little one loves this Disney movie, using the lyrics of one of its smash hit songs is so fitting for this phase of their life! Decorate with clear vases full of blue glass marbles and seashells, and bring the tropical vibes to life with pineapple juice served in coconut cups! We do apologize in advance for the fact that this song will be stuck in your head for the next five days… worth it.
Picture your future
If there’s one thing parents always tell us, it’s that they wish they had more photos from when their kids were in elementary school! We get it — once they hit this age, their schedules get so busy with sports practice and after school activities, it’s hard to keep up with snapping photos all the time. How about a party that is fun for them, and helps all of your parent friends get a sweet photo memento from this stage of life? Set up a photobooth area or selfie station, then use a Polaroid camera or an instant printer to print a photo of all of your guests. Tie it all together with a table for magnet picture frame decorating with foam letters and other cute add-ons. Activity and party favor… ✅
In my middle school era
In our books, Miss Taylor is the gift that keeps on giving. Say goodbye to elementary school with a Swiftie grad party to welcome their next era — middle school (scary).
Of course, having a classic friendship bracelet station is a must. But we’ve got an idea for another fun craft… let friends decorate their own album cover (wait… do kids these days know what albums and records are?) with pre-printed photos of Taylor, pictures of your guests, and other fun stickers and sparkles (we’re talking totally bejeweled). End the night with some karaoke, and you’ve got a grad party to remember.
Oh, the places you’ll go
How simply Seussian! This party theme is particularly popular… and for good reason. Play on the iconic title “Oh, The Places You’ll Go!” with plenty of bright decor and whimsical activities. Try a game of bingo with all rhyming words, or have friends sign your kiddo’s copy of their favorite Dr. Seuss book as if it’s a yearbook! Last but certainly not least… set up a photo station where guests can write what they want to be when they grow up (AKA… where they want to go!) and take a photo of them holding it! (Psst… the sign can read “It’s my last day of elementary school and I want to be a ________ when I grow up!”) Sound like your kind of party? Get started with this Dr. Seuss invitation.
Taco ‘bout a future
It’s unlike us to get through an entire list of parties without at least one focused on food… well, we certainly wouldn’t have a complete grad party roundup without this one! Make it a fiesta with a build-your-own taco bar that is sure to delight hungry friends and the pickiest of eaters alike. Plus, turn a tray of homemade or store bought cupcakes perfectly on theme by alternating these adorable taco and grad cap cake toppers!
Grad-jama party
There’s just nothing quite like a classic pajama party. Include all the PJ party itinerary essentials: a dance party to the perfect summer playlist, fort building, and an ice cream sundae bar (you can get our full PJ Party Playbook here). Then, give it a special graduation spin with details like DIY printed diplomas as placemats at dinner, mani pedis with nail stickers of their grad year, or a letter writing station where they can write notes to their future self. Don’t sleep on this one if your little grad is getting A’s and catching Zzz’s!
So, ready to plan a grad party? Get started with a custom Invitation or read through our grad party checklist to get the full rundown on where to begin. Oh, and from all of us at Evite… congratulations!
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What makes Evite SignUp Sheets different from other signup tools?
Developed hand-in-hand with community organizers, PTA presidents, parents and teachers, Evite's signup sheets are designed to make organizing volunteers a breeze. Here are a few ways SignUp Sheets are different than other signup tools:
- 100% free: SignUp Sheets are free to use.
- Ad-free: No popup ads ever! Our signup sheets remain clutter-free, keeping your volunteers focused on signing up.
- No extra login required: Seamlessly use your Evite account to create and manage your signup sheets, keeping all your events in one convenient location.
- Automatic reminders and notifications: Stay on top of your event with automated reminders and notifications for you and your participants. Perfect for busy parents, teachers and anyone juggling multiple commitments.
- Customization options: Tailor your signup sheets to your specific event, whether it's a school fundraiser, potluck, volunteer opportunity or team activity. Add custom tasks, time slots and requirements for smooth coordination.
- User-friendly experience: Our intuitive interface makes creating and sharing signup sheets simple for everyone, regardless of tech experience.
- Real-time updates: Get instant notifications whenever someone signs up or makes a change, so you always know where things stand.
Choose Evite SignUp Sheets for the easiest, most streamlined way to get volunteers and signups for your next event!
What is a SignUp Sheet?
Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.
Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer!
Long story short, SignUp Sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.
How do I create a SignUp Sheet?
Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:
- Go to Evite SignUp Sheets and choose the template that best fits your needs. Evite offers multiple signup sheet templates perfect for every occasion, including:
- Signup sheets for one day events (without different time slots), perfect for when you’re organizing a class party, potluck or end-of-season party.
- Signup sheets for single or multiple day events (with time slots), perfect for when you’re organizing concession stand volunteers, fundraisers, parent-teacher conferences, meal train, post-game snack duty or during appreciation week.
- After selecting your sheet template, create a title for your signup sheet and add the date, the location, the time (if applicable), who the organizer is, the organizer’s phone number or email and an optional note describing the event to your volunteers. You can also change your signup sheet background and title image if you wish!
- Next, create slots for your signup sheet. If you aren’t logged into your account, you will need to do so at this point, but luckily, you can use your existing Evite account (no need to create yet another login!). What you’ll include here will depend on what your event needs, but you can include a list of what’s needed (along with optional descriptions), how many volunteers are needed, and dates and times.
- After creating your slots, you can then add a wish list from any retailer or include supply suggestions from Evite’s retailer partners. These are to help your volunteers find and purchase supplies quickly and easily.
- Finally, review your sheet, copy your shareable link and send it out to everyone on your list! Every time a volunteer signs up for a slot on your signup sheet, Evite will email you. We will also send reminders to you and your volunteers before your event so no one will forget about it, and we’ll even let volunteers know if you remove their slot or cancel your event sheet so you don’t have to!
What information should be included on a SignUp Sheet?
When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:
- A title for your signup sheet. Tip: Aim to keep your signup sheet title concise but clear. You want volunteers to read it and have a general understanding of what your event is about, and also make it easy for them to look for later if they need to reference your sheet again. You have the option to include a more descriptive note in a different field about your event, so save the more in-depth details for that!
- When and where the event is taking place.
- The organizer’s name and phone number.
- Slots for volunteers to choose from. Once you choose the SignUp Sheets template that fits the occasion, the slots you’ll need for your sheet will be right there and ready for you to add the relevant info, such as dates, times, items to bring and tasks to complete.
When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!
Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!
What are the benefits of using a SignUp Sheet template?
Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:
- A 100% free experience (no subscriptions required!).
- Shareable links for quick and easy sharing.
- No need to create another login—you can use your existing Evite account.
- The option to add a wish list to help your volunteers out.
- Automatic reminders—we’ll remind everyone on your behalf.
- An easy-to-use experience with eye-catching guided templates.
- Clean, modern designs with no pop-up ads.
With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.
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