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Guest contributor: Amelia Edmondson
Tip 1: Invitations
A fun way I love to engage my guests weeks before I host a dinner party is by sending them Evites! There are so many fun and unique options to choose from so I can make sure the invitation fits the theme. It is also a great resource to help keep everything organized and keep track of RSVPs.
Here are a few of my favorite invitations:
Tip 2: Menu & delegation
Of course, the most important part of the dinner party is the food! Friendsgiving in particular requires more hands on deck since there are so many side dishes. I recommend working on a menu two weeks before the event, then creating an Excel document (or a What to Bring list on your Evite!) to share with guests. There, they can pick a dish they would like to make and sign up! I make it even easier by sharing a recipe suggestion so that they know exactly what to prepare (an amazing one that I love is this roast chicken recipe, which is perfect if turkey isn’t your thing). This way I can focus on creating an amazing Friendsgiving setting instead of just laboring over the meal all day. It’s also a fun way to involve everyone!
Tip 3: Decor
For decor, you can go a million different directions. From a minimalist neutral palette to a maximalist and colorful setting, you really can’t go wrong! Here are some of my tried-and-true tips for making a gorgeous table setting.
1. Seasonal flowers: Run to your local farmers market to see what is in bloom right now! Then use vases you have around or these bud vases to scatter your blooms among the table.
2. Taper candles: Candles make all the difference truly. I personally love my brass candlestick holders because they are timeless and suit most aesthetics. For an autumnal feel, I recommend using the yellow beeswax candlesticks of ivory! These beeswax tapers from Amazon are some of my favorites.
3. Linen tablecloth and napkins: I recommend investing in a good white linen tablecloth! You will end up using it way more than you think. I personally love the linen collection from Crate & Barrel and have this one in multiple colors! To mix things up I recommend getting a neutral-colored napkin or a fun printed one.
Here are some of my favorites:
Marin Desert Green European Flax Linen Napkin Set
4. Menus and name cards
Okay, hear me out, I know it may be extra, but everyone loves a cute menu and place card! There are a ton of templates out there that you can use, or you can make your own! Take a peek at Pinterest or Instagram for inspo, or if you want to take it a step further, you can hire someone to do this for you so they are ready to go!
Tip 4: Autumn-inspired playlist
The music sets the tone of the night! So make sure you have a playlist or two on deck with the cozy Friendsgiving vibe! If you don’t have a speaker, I recommend investing in this JBL speaker that I use for literally every dinner party (and day to day), or seeing if one of your guests has a speaker they can bring.
Here are a few of my favorite playlists:
Tip 5: Table topics
I can’t recommend including a conversation card game in your Friendsgiving (or any dinner party) enough! Especially if there are new faces, having a conversation card at every plate can be a great way to spark conversation and make everyone feel more connected. I love hiding them under everyone's plates and then directing everyone to take a peek under their plate! It definitely keeps things fun and interesting.
Here are a few of my favorite convo packs:
Amelia is a dinner party enthusiast living in Southern California. She is passionate about hosting and sharing nourishing meals and moments with the people she loves the most . When she isn't hosting, she is documenting and sharing her hosting process on her social channels.
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What makes Evite SignUp Sheets different from other signup tools?
Developed hand-in-hand with community organizers, PTA presidents, parents and teachers, Evite's signup sheets are designed to make organizing volunteers a breeze. Here are a few ways SignUp Sheets are different than other signup tools:
- 100% free: SignUp Sheets are free to use.
- Ad-free: No popup ads ever! Our signup sheets remain clutter-free, keeping your volunteers focused on signing up.
- No extra login required: Seamlessly use your Evite account to create and manage your signup sheets, keeping all your events in one convenient location.
- Automatic reminders and notifications: Stay on top of your event with automated reminders and notifications for you and your participants. Perfect for busy parents, teachers and anyone juggling multiple commitments.
- Customization options: Tailor your signup sheets to your specific event, whether it's a school fundraiser, potluck, volunteer opportunity or team activity. Add custom tasks, time slots and requirements for smooth coordination.
- User-friendly experience: Our intuitive interface makes creating and sharing signup sheets simple for everyone, regardless of tech experience.
- Real-time updates: Get instant notifications whenever someone signs up or makes a change, so you always know where things stand.
Choose Evite SignUp Sheets for the easiest, most streamlined way to get volunteers and signups for your next event!
What is a SignUp Sheet?
Signup sheets are the perfect way to streamline scheduling, volunteer recruitment, class parties, snack duty, potluck organization, parent-teacher conferences and more! You can think of them as your digital assistant for coordinating events and tasks and ensuring that your event is a success.
Evite SignUp Sheets offers parents, teachers and event planners customizable online forms that organizers and volunteers can access and update effortlessly. Volunteers can choose their preferred time slots, sign up for tasks or indicate what they'll bring to the event. It only takes organizers a few minutes to create a signup sheet and send it out with a shareable link, so they can get the word out via text, email or social media—whichever way they prefer!
Long story short, SignUp Sheets save everyone involved tons of time, avoid scheduling headaches and ensure everything runs smoothly before and during the event.
How do I create a SignUp Sheet?
Creating a signup sheet has never been easier than with Evite! Here’s how to create a sheet that’s sure to make your event an absolute success:
- Go to Evite SignUp Sheets and choose the template that best fits your needs. Evite offers multiple signup sheet templates perfect for every occasion, including:
- Signup sheets for one day events (without different time slots), perfect for when you’re organizing a class party, potluck or end-of-season party.
- Signup sheets for single or multiple day events (with time slots), perfect for when you’re organizing concession stand volunteers, fundraisers, parent-teacher conferences, meal train, post-game snack duty or during appreciation week.
- After selecting your sheet template, create a title for your signup sheet and add the date, the location, the time (if applicable), who the organizer is, the organizer’s phone number or email and an optional note describing the event to your volunteers. You can also change your signup sheet background and title image if you wish!
- Next, create slots for your signup sheet. If you aren’t logged into your account, you will need to do so at this point, but luckily, you can use your existing Evite account (no need to create yet another login!). What you’ll include here will depend on what your event needs, but you can include a list of what’s needed (along with optional descriptions), how many volunteers are needed, and dates and times.
- After creating your slots, you can then add a wish list from any retailer or include supply suggestions from Evite’s retailer partners. These are to help your volunteers find and purchase supplies quickly and easily.
- Finally, review your sheet, copy your shareable link and send it out to everyone on your list! Every time a volunteer signs up for a slot on your signup sheet, Evite will email you. We will also send reminders to you and your volunteers before your event so no one will forget about it, and we’ll even let volunteers know if you remove their slot or cancel your event sheet so you don’t have to!
What information should be included on a SignUp Sheet?
When it comes to signup sheet information, there are some essentials to include regardless of what you’re organizing:
- A title for your signup sheet. Tip: Aim to keep your signup sheet title concise but clear. You want volunteers to read it and have a general understanding of what your event is about, and also make it easy for them to look for later if they need to reference your sheet again. You have the option to include a more descriptive note in a different field about your event, so save the more in-depth details for that!
- When and where the event is taking place.
- The organizer’s name and phone number.
- Slots for volunteers to choose from. Once you choose the SignUp Sheets template that fits the occasion, the slots you’ll need for your sheet will be right there and ready for you to add the relevant info, such as dates, times, items to bring and tasks to complete.
When adding your slot information, clearly define what people are signing up for, especially for a what-to-bring list or role assignments. If you want someone to bring healthy snacks for kids to enjoy after a game, specify that. You want your volunteers to feel confident in what they’re bringing and to make it easy for them to know what’s expected of them. It will save them time and stress (and you, too!). That being said, if you make your ask too specific (for example, asking for a hard-to-source item or something expensive), you may not end up with a volunteer for it. So be clear about what you expect, but also be reasonable!
Aside from providing the basic signup information, you can also add optional descriptions to both your entire signup sheet and individual slots. While not required, they can help guide your volunteers further and provide more information. You can add information about allergies, preferences and general info about the event. You can also add a wish list to make it easier for your volunteers to bring exactly what you need!
What are the benefits of using a SignUp Sheet template?
Signup sheet templates offer a ton of advantages for both organizers and volunteers and with Evite SignUp Sheets, you'll enjoy even more benefits than other digital and paper signup sheets! Some benefits our signup sheet templates offer include:
- A 100% free experience (no subscriptions required!).
- Shareable links for quick and easy sharing.
- No need to create another login—you can use your existing Evite account.
- The option to add a wish list to help your volunteers out.
- Automatic reminders—we’ll remind everyone on your behalf.
- An easy-to-use experience with eye-catching guided templates.
- Clean, modern designs with no pop-up ads.
With Evite SignUp Sheets, you can enjoy organizing and coordinating all your events with ease. Signup sheets streamline the signup process for everyone involved, ensuring that everything will go to plan on the day of your event while saving you precious time in the process.
